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Productivity loss due to email has become such a big issue that one of the world's largest IT companies banned its use for its employees.
Most people waste tons of time wading through their inbox at work, and it's not just because of spam. When you get hundreds of emails every day, there's bound to be productivity lost when you're checking the window every five minutes and sifting through it to get at the important stuff.
But it doesn't have to be this way. You can still take control of your inbox, and here are 10 tips that will help you do it:
Use priority inbox features
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Priority Inbox is Gmail's automated filtering system that helps people sort through their email, keeping what's important at the top of the stack, and pushing the rest to the bottom.
When you're slammed with hundreds of emails on a daily basis, a filtering option like this very handy.
While the service is based on Google's brilliant robots doing their magic, you can train it yourself. You can manually say what's important and what's not important, and it will save you a massive email organization headache.
Delete everything you can
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It’s simple: if you don’t need it, delete it. Leaving a pointless email in your inbox only wastes space -- physically and mentally.
If you’ve let hundreds (or thousands) of emails pile up, your first step to controlling the mess is to go through and delete, delete, delete. Be honest with yourself -- if you’ve let something fester unread in your inbox for months, you aren’t going to read it. Delete!
Learn the two-minute rule
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The famous two-minute rule, created by David Allen, author of Getting Things Done, is a lifesaver for anyone trying to reign in their email overload. His premise is simple:
Anything you can deal with in less than 2 minutes, if you’re ever going to do it at all, should be done the first time you see it. It takes longer to read it, close it, open it, and read it again than it would to finish it the first time it appears.
In a heavy email environment, it would not be unusual to have at least a third of them require less than 2 minutes to dispatch.
Anything that will take longer than two minutes to deal with should be organized appropriately.
See the rest of the story at Business Insider
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Clik here to view.
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